Call for Workshops

Key Dates:

Submission Deadline: ~~December 1st, 2023~~
December 13th, 2023
Decision Notification: December 22nd, 2023
Suggested date for workshop website up and running: January 21st, 2024
Suggested deadline for workshop participant contributions: March 3rd, 2024
Latest suggested deadline for notifying participants of acceptance: April 7th, 2024
Suggested date for collecting camera-ready submissions from participants*: April 30th, 2024
Workshop date: June 12th, 2024

All deadlines are at 23:59 Anywhere on Earth

Workshops can be held both in a hybrid (on-site and remote) format, or in a completely on-site format. Please indicate your preference in the proposal. Note workshop organizers need to be on-site.

*Please see Note on Publishing Workshop Proceedings

IMX workshops provide an informal setting where participants have the opportunity to discuss familiar and novel topics in an atmosphere that fosters active engagement and exchange of ideas. Workshops are expected to generate ideas that enable the IMX community to explore new, organized ways of thinking about specific topics, and emerging areas or that result in promising directions for future research.

Workshops will be held on the first day of the ACM IMX 2024 conference (June 12, 2024) and can either be a half or full day in length. Workshop organizers may consider including a short tutorial as part of the program but are strongly encouraged to dedicate at least half of the time for discussion, interaction, or creative exercises. We suggest each workshop limit participation numbers to 30-40 attendees (including organizers) to further foster a truly interactive experience. The workshop organizers will also have the possibility to exhibit workshop results during one of the poster sessions at the main conference.

ACM IMX 2024 organizers specifically welcome workshops that will include attendees from diverse backgrounds and address issues related to inclusivity and accessibility in Immersive and Interactive Media.

Format

We invite potential workshop organizers to submit their proposal by ~~December 1st~~ December 13th, 2023 in PDF format. The maximum length of the proposal should not exceed 2,000 words. Proposals should address all of the following points:

Title, aims and scope of the workshop.
Format and duration (full or half day), draft schedule indicating which kinds of sessions you intend to include (keynote/technical session/poster/demo).
Type(s) of submissions/contributions that will be solicited.
A list of likely contributors (e.g., authors, keynote speakers, panel participants) and target audience.
A draft of the Call for Contributions including title, description, topics and important dates. If publishing proceedings through ICPS this should be camera-ready.
Plans for disseminating the call for contributions and attracting participants (e.g., list of institutions, research projects or communities which are affiliated with the workshop, and from which you expect contributions).
Short bios (200 words) of the organizers including their affiliations and relevant experience.
Optional: title and abstract of potential contributors, keynotes, panelists.

Note on Publishing Workshop Proceedings

For workshops that wish to have their proceedings archived in the ACM DL as part of their ICPS series, due to a change in the funding model the call must be published in 2023. This means that for these workshops the call in the submission will be added to the website on acceptance. We also expect organizers to publicly circulate the call before the end of the year. Workshop organizers are responsible for setting up a submission system and for organizing a formal review process, since workshop papers have the chance to be published in ACM Digital Library.
If you intend to publish in this way, please include the following in your proposal submission.

If publishing: Describe the process of peer review for the submissions.
If publishing: Upload a list of Program Review Committee Names as .csv in the following format:

	First	Last	Email	Affiliation
1	Alice	Chen	a.c@domain.com	ABC
2	Badri	D’Orbigny	b.d@place.edu	XYZ

For the review process, AI-generated text submissions must be addressed. For instance, text generated from a large-scale language model (LLM), such as ChatGPT must be clearly marked where such tools are used for purposes beyond editing the author’s own text.

All workshop proposals will be rigorously evaluated with respect to their quality, relevance, diversity of thought and suitability for the conference. Accepted workshops might be cancelled (or merged with another workshop that addresses a similar topic) if too few attendees (fewer than 8) register.

After Acceptance

Organizers of all accepted workshops are responsible for setting up a workshop website. They may ask any kind of contribution to be submitted by workshop participants in advance (e.g. full papers, short papers, posters, demonstrators, videos, datasets, challenges).

Workshop organizers must strongly encourage authors to work on improving the accessibility of their submissions before peer review begins. For any questions or concerns about creating accessible submissions, please contact the Accessibility Chairs at accessibility@imx.acm.org.

IMX is an inclusive, growing, interdisciplinary community, so if you aren’t sure whether the specifics of your research are in scope then (a) they probably are, and (b) please email workshop@imx.acm.org and the workshop chairs will do our best to advise you.

At the Conference

Workshops will be held on the first day of the conference, June 12, 2024.

After the Conference

Workshop papers will be published in the IMX 2024 either in the main Proceedings indexed by the ACM Digital Library or as an Adjunct Proceedings, based on the choice made by the workshop organizers.

IMX workshop organizers will also be invited to submit a Topical Collection (Special Issue) Proposal to Quality and User Experience, published by Springer (https://www.springer.com/journal/41233). Such a Topical Collection can offer workshop paper authors a possibility to publish an extended version of their paper after the conference. More information will be provided to organizers of successful workshop proposals, shortly after the notifications are sent out.

“By submitting your article to an ACM Publication, you are hereby acknowledging that you and your co-authors are subject to all ACM Publications Policies, including ACM’s new Publications Policy on Research Involving Human Participants and Subjects. Alleged violations of this policy or any ACM Publications Policy will be investigated by ACM and may result in a full retraction of your paper, in addition to other potential penalties, as per ACM Publications Policy.” https://www.acm.org/publications/policies/research-involving-human-participants-and-subjects
“Please ensure that you and your co-authors obtain an ORCID ID, so you can complete the publishing process for your accepted paper. ACM has been involved in ORCID from the start and we have recently made a commitment to collect ORCID IDs from all of our published authors. The collection process has started and will roll out as a requirement throughout 2022. We are committed to improve author discoverability, ensure proper attribution and contribute to ongoing community efforts around name normalization; your ORCID ID will help in these efforts.”

For further details on scope, submission route or any other issues, please get in touch with the Workshop Chairs at: workshop@imx.acm.org.