Call for Workshops

Key Dates:

Submission Deadline: ~~December 2nd, 2024~~ December 16th, 2024
Decision Notification: January 6th, 2025
Suggested date for workshop website up and running: January 27th, 2025
Suggested deadline for workshop participant contributions: March 10th, 2025
Latest suggested deadline for notifying participants of acceptance: April 21st, 2025
Suggested date for collecting camera-ready submissions from participants*: April 28th, 2025
Workshop date: June 3rd, 2025

All deadlines are at 23:59 Anywhere on Earth

Workshops are preferably held in a completely on-site format, but hybrid organization can be considered. Please indicate your preference in the proposal. Note: workshop organizers need to be on-site.

*Please see Note on Publishing Workshop Proceedings

IMX workshops provide an informal setting where participants have the opportunity to discuss familiar and novel topics in an atmosphere that fosters active engagement and exchange of ideas. Workshops are expected to generate ideas that enable the IMX community to explore new, organized ways of thinking about specific topics, and emerging areas or that result in promising directions for future research.

Workshops will be held on the first day of the ACM IMX 2025 conference (June 3, 2025) and can either be a half or full day in length. Workshop organizers may consider including a short tutorial as part of the program but are strongly encouraged to dedicate at least half of the time for discussion, interaction, or creative exercises. We suggest each workshop limit participation numbers to 30-40 attendees (including organizers) to further foster a truly interactive experience. The workshop organizers will also have the possibility to exhibit workshop results during one of the poster sessions at the main conference.

ACM IMX 2025 organizers specifically welcome workshops that will include attendees from diverse backgrounds and address issues related to inclusivity and accessibility in Immersive and Interactive Media.

Format

We invite potential workshop organizers to submit their proposal by December 2nd, 2024 in PDF format, to the workshop Chairs at workshop@imx.acm.org. The maximum length of the proposal should not exceed 2,000 words. Proposals should address all of the following points:

Title, aims and scope of the workshop.
Format and duration (full or half day, on-site or hybrid), draft schedule indicating which kinds of sessions you intend to include (keynote/technical session/poster/demo).
Type(s) of submissions/contributions that will be solicited.
A list of likely contributors (e.g., authors, keynote speakers, panel participants) and target audience.
A draft of the Call for Contributions including title, description, topics and important dates.
Plans for disseminating the call for contributions and attracting participants (e.g., list of institutions, research projects or communities which are affiliated with the workshop, and from which you expect contributions).
Short bios (200 words) of the organizers including their affiliations and relevant experience.
Optional: title and abstract of potential contributors, keynotes, panelists.

Note on Publishing Workshop Proceedings

Workshop proceedings will be published in the Brazilian Computing Society (SBC) Open Library – SOL. Workshop organizers are responsible for setting up a submission system and for organizing a formal review process. Please refer to SBC’s Publication Policy at: https://sol.sbc.org.br/index.php/indice/conduta.

For the review process, AI-generated text submissions must be addressed. For instance, text generated from a large-scale language model (LLM), such as ChatGPT must be clearly marked where such tools are used for purposes beyond editing the author’s own text.

All workshop proposals will be rigorously evaluated with respect to their quality, relevance, diversity of thought and suitability for the conference. Accepted workshops might be cancelled (or merged with another workshop that addresses a similar topic) if too few attendees (fewer than 8) register.

After Acceptance

Organizers of all accepted workshops are responsible for setting up a workshop website. They may ask any kind of contribution to be submitted by workshop participants in advance (e.g. full papers, short papers, posters, demonstrators, videos, datasets, challenges).

Workshop organizers must strongly encourage authors to work on improving the accessibility of their submissions before peer review begins. For any questions or concerns about creating accessible submissions, please contact the Accessibility Chairs at accessibility@imx.acm.org.

IMX is an inclusive, growing, interdisciplinary community, so if you aren’t sure whether the specifics of your research are in scope then (a) they probably are, and (b) please email workshop@imx.acm.org and the workshop chairs will do our best to advise you.

At the Conference

Workshops will be held on the first day of the conference, June 3, 2025.

For further details on scope, submission route or any other issues, please get in touch with the Workshop Chairs at: workshop@imx.acm.org.