Submission Templates

There are four templates that should be used to submit your work to the different IMX tracks this year. This page provides guidance on how to use these templates. Further details on this can be found in the final section of this page.

New SIGCHI Proceedings Format (All Technical Papers, including WiP, DC, and Demos)

Long and Short Papers as, well as WiP and DC papers and Demo submissions, should be submitted using the new SIGCHI Proceedings Format. 

There is a single submission paper format for long and short technical papers in the main paper track. We invite the submission of anonymized papers of between 7,000–8,000 words excluding references and figure/table captions, with a 150 word abstract. Authors are encouraged to submit a paper of length proportional to its contribution; valuable but concise contributions are also welcome as short papers (anonymized and up to 4000 words excluding references and figure/table captions). Shorter, more focused papers will be reviewed with the expectation of a small, focused contribution.

Work-in-Progress papers must not be longer than 3000 words. Work-in-Progress paper submissions are not anonymised, and should include name, affiliation, and contact information of all authors. This word count limit is referred to all text, except the following parts:

  • The ACM copyright block (found only in the LaTeX template)
  • The contents of the section “ACM Reference Format” (found only in the LaTeX template)
  • Text included in tables, figures and their captions
  • The reference list
  • Authors Info

Demo submissions take the form of 4-page papers (not including references).

Templates are provided to author papers in this format for both Microsoft Word and LaTeX (inc. Overleaf):

  • Ensure you use the latest version of the templates available from the ACM.  Word authors should use the single column Word Submission Format.  LaTeX authors should use the “sigconf” style with the manuscript command to produce a single column document.  Please see best practices for preparing a manuscript using LaTeX  (including link to https://www.acm.org/publications/taps/latex-best-practices). LaTeX authors can download the template as a ZIP file or use the official Overleaf template.  The ACM LaTeX template on the Overleaf platform is available to all ACM authors at https://www.overleaf.com/gallery/tagged/acm-official#.WOuOk2e1taQ

The new ACM TAPS process for publication makes PDFs and HTML5 responsive documents.  These documents can be dynamic even. To ensure that the content limit for submissions is fairly applied across both sets of authors, we have unified the program into a single track for papers rather than a word count limit.

New SIGCHI Extended Abstracts Format (Workshop proposals)

Workshop Proposals should be submitted using the new SIGCHI Extended Abstracts Format. Templates are provided to author papers in this format for both Microsoft Word and LaTeX (inc. Overleaf):

  • LaTeX — Download the ACM’s LaTeX ZIP file, directly available from the ACM.
  • LaTeX (with Overleaf) — For online collaborative writing, authors can create an Overleaf project using this template.
  • Microsoft Word — Download the latest ACM Enhanced Word Template to prepare your paper for submission. The new Word template is a single-column format. The ACM has made this change so that Word authors can concentrate on the content and not on the layout of their submissions. ACM will take care of transforming your document into a properly formatted two-column PDF file during the production process after acceptance. The production process also creates an accessible, responsive HTML file as part of the Digital Library output. ACM has instructed us that you will be able to review the PDF and HTML output and provide corrections (if necessary) before you mark the output as accepted for publication.

As noted above, the new Microsoft Word template and production process uses a visually different format for submission to publication, while LaTeX authors will still submit their papers in the same format as their final publication. To ensure that the content limit for submissions is fairly applied across both sets of authors, we have chosen to apply a word count limit rather than a page count limit to submissions using this template. Details for the specific word count can be found in the calls for Workshop Proposals. When calculating the word count for you submission, you should include all text within the document except for the following:

  • The ACM copyright block (found only in the LaTeX template)
  • The contents of the section “ACM Reference Format” (found only in the LaTeX template)
  • Text included in tables, figures and their captions
  • The reference list
  • Authors Info

As tables and figures, and their captions, take up space in your paper they will count towards the word count according to their approximate size (including caption). Depending on the size of the figure or tables, you should add the number of words to your total word count stated in the following tables. Please include the number of words you have added to the word count per figure or table, by adding the number in [square brackets] the caption (initial submission only).

Each page in the New SIGCHI Extended Abstracts template can hold around 500 words. Based on this assumption, we have calculated ‘word counts’ for figures and tables of the following sizes. If your figure/table is not exactly the same size as an entry in the table, please ’round up’ to the next matching size. For example, if you have a figure that spans 1 column but is only 3/8 of a page high, then you should use the word count 250 (i.e. 1 column wide, 1/2 page high).

Please note that figures and tables intended for positioning in the left-hand sidebar of the extended abstracts template do not count towards the word limit. Equivalent word counts should only be added for tables that take up space in the main text area of the format.

We appreciate that the use of a word count will be new for many authors at SIGCHI conferences and that calculating word counts can sometimes be imprecise. Therefore, we ask that authors aim to submit their papers with a declared word count lower than or equal to the limit for the respective track. However, we will permit a difference of up to 10% words between the word count declared at submission and any word count calculations made during the review process. If authors exceed the word limit by more than this amount, the chairs of each track reserve the right to either: i) ask authors to reduce the size of their submission to below the word count upon acceptance or ii) reject the submission.

For Word users we recommend that the word count should be calculated by simply selecting all text in the document, other than the exceptions noted above, and consulting the inbuilt “Word Count” function. For Overleaf users, this guide provides information about how to calculate a word count.

IMX-in-Industry Format

IMX-in-Industry submissions should be submitted using the following PowerPoint template:

Please see the IMX-in-Industry page for guidance about what to include in your submission.

Contacts

For more detailed information about these and the many other advantages of sponsoring, please contact IMX 2023 Sponsorship Chairs at: proceedings@imx2023.com.
Giuseppe Valensize, Université Paris-Saclay, France
Mea Wang, University of Calgary, Canada
Or you can contact IMX 2023 General Chairs at: generalchairs@imx2023.com.
Patrick Le Callet, Nantes Université, France
Matthieu Perreira Da Silva, Nantes Université, France